for the website tracialand.ro

Last updated: 15.05.2026

1. General information

This Privacy Policy explains how ASOCIATIA EUROPEANA PENTRU PROMOVAREA TURISMULUI SI A TRADITIILOR „TRACIA LAND”, hereinafter referred to as “TraciaLand”, “the Association”, “we” or “the controller”, collects, uses, stores and protects the personal data of persons who access the website tracialand.ro, submit requests, complete forms, participate in events, request information or interact with the Association.

Controller details:

Name: ASOCIATIA EUROPEANA PENTRU PROMOVAREA TURISMULUI SI A TRADITIILOR „TRACIA LAND”

Registered office: Bucharest, Sector 1, Str. Jiului no. 4

CIF: 34208007

No. in the Register of Associations and Foundations: 15909/A/2015

E-mail: office@tracialand.ro

Website: https://tracialand.ro

For any questions regarding the protection of personal data, you may contact us at: office@tracialand.ro.

If the Association appoints a data protection officer, that person's contact details will be published here: [complete, if applicable].

2. What personal data are

Personal data are any information that can directly or indirectly identify a natural person. They may include surname, given name, e-mail address, telephone number, position, represented organization, image, voice, IP address or other information transmitted to TraciaLand.

Not all data collected through the website directly identify a person, but some may become personal data if combined with other information.

3. What data we may collect

Depending on how you use the website or interact with the Association, we may collect the following categories of data:

Identification data: surname, given name, position, organization, company, institution or represented entity.

Contact data: e-mail address, telephone number, postal address, social media accounts, other data voluntarily provided.

Data regarding submitted requests: messages, questions, collaboration proposals, membership requests, requests to participate in events, descriptions of activity, attached documents.

Data regarding participation in events: name, contact details, organization, participation preferences, attendance, photo-video images, audio-video recordings, as applicable.

Data regarding members, partners or collaborators: identification data, contact data, field of activity, role in the project, contributions, supporting documents, information necessary for carrying out the collaboration.

Technical data: IP address, browser type, operating system, device used, pages accessed, duration of the visit, traffic source, cookie identifiers, technical logging data.

Communication and marketing data: preferences regarding receiving information notices, newsletters, invitations, press releases or promotional materials.

TraciaLand does not request through the website sensitive data such as health data, political opinions, trade-union membership, religion, biometric data or data relating to criminal convictions. If you voluntarily submit such information, it will be handled with caution and, where it is not necessary, it will be deleted.

4. How we collect data

We collect personal data when you access the website, complete a contact form, send an e-mail, request membership in the Association, ask for information, register for an event, send documents, participate in projects or interact with our public pages.

Certain technical data may also be collected automatically through cookies, analytics tools, security modules or server log files.

5. Purposes of data processing

We process personal data for the administration and operation of the website, to respond to received requests, to analyze applications for membership or collaboration and to organize events, projects, festivals, meetings and promotion campaigns.

Data may also be used for communication with members, partners, collaborators, institutions, volunteers, participants or persons interested in TraciaLand's activity.

We may process data to promote the Association's activities, send invitations, information notices, communications, newsletters, cultural, tourism-related or educational materials, only within the limits permitted by law.

Data may also be processed for compliance with legal, financial, accounting, administrative or contractual obligations, for archiving, project reporting, audit, defending the Association's rights and legitimate interests or preventing abuse and security incidents.

6. Legal bases for processing

We process personal data on the following legal bases:

Consent, when the person chooses to receive newsletters, informative materials, promotional communications or accepts certain non-essential cookies.

Performance of a contract or pre-contractual steps, when the data are necessary for analyzing a request for membership, collaboration, partnership, participation in an event or the carrying out of a contractual relationship.

Legal obligation, when we must retain certain data for accounting, tax, administrative records, reporting to authorities or other obligations imposed by law.

Legitimate interest, when we process data for website administration, security, fraud prevention, organizational communication, protection of the Association's rights, documentation of activities, promotion of projects and maintenance of the relationship with members, partners or collaborators.

Public interest or cultural and community promotion activities, where the Association's activity involves cultural, educational, tourism, traditional or community projects financed or carried out in partnership with public institutions or relevant organizations.

7. Newsletters and informative communications

If you subscribe to the newsletter or request to receive information from TraciaLand, we will use your e-mail address and, where applicable, your name to send communications about projects, events, campaigns, collaboration opportunities and cultural, tourism-related, educational or community initiatives.

You may unsubscribe at any time, either through the unsubscribe link included in the communication, if available, or by sending a message to office@tracialand.ro.

Withdrawal of consent does not affect the lawfulness of processing carried out before withdrawal.

8. Photo and video images from events

During events organized or promoted by TraciaLand, photographs, video recordings or audio-video recordings may be made.

These materials may be used for documenting the event, reporting, public communication, promotion of the Association's activities, cultural archiving, press materials, social media, the website, brochures, presentations or project materials.

In the case of public events, the processing of images may be based on the Association's legitimate interest in documenting and promoting its activity. In the case of individual photographs, interviews, testimonials or materials in which the person is the main subject, separate consent may be requested.

Persons who do not wish to appear in photo-video materials are asked to inform the organizers before the event or, if this was not possible, to contact us afterwards at office@tracialand.ro.

9. Data relating to minors

The website tracialand.ro is not directly intended for children and does not intentionally collect personal data of minors without the consent of parents or legal representatives.

If minors are involved in cultural, educational or community projects, the processing of their data will be carried out in compliance with the applicable legislation and, where necessary, with the consent of the parent or legal guardian.

If you have reason to believe that a minor has sent us personal data without the consent of their legal representative, you may contact us at office@tracialand.ro, and the data will be reviewed and, where appropriate, deleted.

10. To whom we may disclose data

Personal data may be transferred, within the necessary limits, to providers of IT services, hosting, website maintenance, cyber security, e-mail, newsletter, traffic analysis, accounting, legal consultancy, audit, communication services, promotion, photography, video, event organization or project management.

Data may also be transferred to project partners, funders, public institutions, authorities, member organizations, collaborators or other entities involved in TraciaLand's activities when this is necessary for event organization, project implementation, reporting, compliance with legal obligations or fulfillment of the communicated purposes.

We do not sell personal data to third parties.

11. Transfer of data outside the European Economic Area

In principle, TraciaLand seeks to ensure that data are processed in Romania or in the European Economic Area.

However, some digital services used for e-mail, cloud, traffic analysis, social media, newsletters or online communication may involve data transfers outside the European Economic Area.

In such cases, transfers will be carried out only under the conditions provided by the GDPR, including adequacy decisions, standard contractual clauses or other applicable legal safeguards.

12. Data retention period

Personal data are kept only for as long as necessary for the purposes for which they were collected or for compliance with legal obligations.

Data from contact forms are generally kept for the period necessary to resolve the request and subsequently for a reasonable period if needed for record-keeping or the defense of the Association's rights.

Data regarding members, partners, collaborators or projects are kept for the duration of the relationship with TraciaLand and afterwards in accordance with legal, contractual, accounting, tax, archiving or reporting obligations.

Data related to financial-accounting documents are kept in accordance with the applicable legal retention periods.

Data used for newsletters or informative communications are kept until unsubscription, withdrawal of consent or cessation of the communication purpose.

Photo-video materials created at events may be kept for a longer period for archiving, documentation, cultural promotion, reporting or institutional presentation purposes, with due respect for the rights of the data subjects.

13. Data security

TraciaLand applies reasonable technical and organizational measures to protect personal data against unauthorized access, loss, destruction, alteration, disclosure or improper use.

These measures may include access control, passwords, secure hosting services, technical updates, backups, limitation of access to data, supplier verification and training of persons involved in processing.

However, no method of transmission or electronic storage can guarantee absolute security. In the event of a security incident that may generate risks for data subjects, TraciaLand will act in accordance with the applicable legal obligations.

14. Cookies and similar technologies

The website tracialand.ro may use cookies and similar technologies for the functioning of the site, security, remembering preferences, traffic analysis, improving the user experience or promotion.

Strictly necessary cookies may be placed without consent because they are required for the functioning of the site.

Analytics, marketing or extended functionality cookies will be used according to the options expressed by the user, where consent is required.

Additional details must be presented in a separate Cookie Policy.

15. Links to other websites

The website may contain links to pages of partners, members, funders, public institutions, social media platforms or other third parties.

TraciaLand does not control the privacy policies of these websites and is not responsible for the way in which third parties collect or process personal data. We recommend reading the privacy policies of each accessed website.

16. Rights of data subjects

Under the GDPR, you have the following rights in relation to the personal data processed by TraciaLand:

The right of access, namely the right to obtain confirmation as to whether or not we process your data and information about how the processing is carried out.

The right to rectification, namely the right to request correction of inaccurate data or completion of incomplete data.

The right to erasure, also known as the 'right to be forgotten', in the cases provided by law.

The right to restriction of processing, in certain situations provided by the GDPR.

The right to data portability, when the processing is based on consent or contract and is carried out by automated means.

The right to object, when the processing is based on legitimate interest or has a direct marketing purpose.

The right to withdraw consent at any time, when the processing is based on consent.

The right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects or significantly affects the person.

These rights are provided by Regulation (EU) 2016/679, and data subjects may lodge a complaint with the National Supervisory Authority if they consider that their rights have not been respected.

17. How you can exercise your rights

To exercise your data protection rights, you may send a request to:

E-mail: office@tracialand.ro

Recommended subject: GDPR Request / Protection of personal data

For data protection purposes, we may request additional information in order to confirm the identity of the person making the request.

We will respond to requests within the period provided by law, generally within no more than 30 days from receipt of the complete request. In complex cases, that period may be extended in accordance with the GDPR, with the data subject being informed.

18. Right to lodge a complaint

If you consider that your personal data have been processed in breach of the applicable legislation, you have the right to lodge a complaint with:

National Supervisory Authority for Personal Data Processing

Website: www.dataprotection.ro

Registered office: Bucharest, Romania

The Romanian data protection authority is the institution that supervises compliance with the rules on the processing of personal data in the public and private sectors.

19. Amendment of the Privacy Policy

TraciaLand may amend this Privacy Policy when legislative, technical, organizational or operational changes occur.

The updated version will be published on the website tracialand.ro and will take effect from the date of publication, unless otherwise stated.

We recommend consulting this page periodically.

20. Contact

For questions, requests or complaints regarding this Privacy Policy, you may contact us at:

ASOCIATIA EUROPEANA PENTRU PROMOVAREA TURISMULUI SI A TRADITIILOR „TRACIA LAND”

E-mail: office@tracialand.ro

Website: https://tracialand.ro

Address: Bucharest, Sector 1, Str. Jiului no. 4